Functie

SJ Match is a growing global public health and safety organization. Our mission is to protect and improve human and planet health by enabling safe food, clean water and life-enhancing health technologies and products for millions of people around the world. We do so by developing standards, testing, auditing, certifying, and providing advisory services to clients in the food, water, health sciences and consumer industries.

In supporting and assuring the efficiency of our business, we are currently looking for an Office Manager/Administrative Assistant (NL/ENG/FR)

As an Office Manager/Administrative Assistant you will provide administrative and organizational support to the Managing Director and to the multiple divisions and functions related to the Zaventem office. You ensure administrative activities run efficiently and provide structure throughout the organization.

You will report to the Managing Director and your responsibilities will include but are not limited to :

Provide administrative support to the MD

Prepare presentations, memos, notes, letters, etc.

Travel arrangements

Verification and registration of invoices, support budgeting and other financial needs where necessary

Support the organization of meeting and events

Provide administrative support to all divisions and functions hosted in the Brussels office:

Administer the subscription and membership in trade associations, magazines, etc.

Route telephone and emails

Support HR services and employee related matters when necessary

General administrative support when required

Coordinate office activities and operations to secure efficiency and compliance:

Welcome visitors and provide assistance as needed

Open, sort and distribute mail and other correspondence to the right person

Manage suppliers and keep stock of office supplies and place orders when necessary

Manage facilities (maintenance, cleaning services, etc.)

Administrative support for the fleet

Organizational support in the on and off boarding of employees

QUALIFICATIONS :

Bachelor’s degree (business, administration or related field) or similar by experience

First proven experience in general administration

Highly developed organization skills encompassing a high degree of accuracy and good attention to detail

Ability to maintain confidentiality, integrity, diplomacy and tact at all time

Capability to work independent with proactive approach to work activities

Excellent team player with strong communication and relationship management skills

Open and adaptive to change

Good use of Microsoft tools

Fluent in Dutch and English, good in French (verbally and written)

Also note that candidates need to live within the Zaventem/Diegem area

WHAT SJ Match OFFERS YOU

We offer a fulltime position with a great variety of accountabilities and exposure to internal and external contacts. You may expect a flat hierarchy and cooperative management style and an open, appreciative and family oriented company culture.

Do you like to get things done and contribute to the efficiency and administration of a company?
Are you the enthusiast multitasker we are looking for?

Send us your application via the link or via @.

• Activiteiten uitvoeren: Beheer van het roerend en onroerend vermogen
• Medewerkers leiden en opvolgen: Logistieke functies
• Medewerkers leiden en opvolgen: Human Resources
• Procedures voor het administratieve en financiële beheer, indicatoren voor de opvolging van de activiteit en rapportering aan de directie, bepalen en opstarten
• Activiteiten uitvoeren: Beheer van dienstreizen

Solliciteren

Ruth Wauters
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